Overview:
We are seeking an organized, outgoing and proactive Office Manager & Executive Assistant to provide essential support to our CRO/CEO/VP Customer Success at our Los Altos, CA office. The ideal candidate excels in dynamic, fast-paced environments and adapts swiftly to changing circumstances. This role demands exceptional attention to detail, outstanding communication skills, and a keen ability to prioritize executive needs.
Key Responsibilities:
- Efficiently manage our co-founders (CEO/CRO/VP Customer Success) to optimize their time and productivity.
- Arrange travel, prepare meeting materials, and track follow-up actions
- Be “the face of Descope” at our Los Altos, CA office.
- Maintain office needs such as supplies, groceries, mailing/shipping needs/cleaning services.
- Manage organization of office conference rooms and common/kitchen areas.
- Organize and coordinate various events such as board meetings, offsite retreats, and team kickoffs (in Los Altos and elsewhere).
- Foster positive relationships and work collaboratively with internal and external stakeholders.
- Handle sensitive and confidential information with discretion and professionalism.
- Operate both independently and as part of a team, with the flexibility to adapt to shifting priorities.
- Process and approve expense reports and reimbursements.
- Allocate 5-10% of time to personal assistant duties, including managing personal meetings and travel for the team
- Occasional travel to support company-wide events is required.
- Creative ‘ghost’ write in LinkedIn and other social media.
Qualifications
- 1-2+ years of experience in a high-growth technology company, private equity or consulting firm. Experience supporting C-level Executives.
- Superb attention to detail, organizational skills, and the ability to multitask, prioritize, and deliver in a fast-paced, dynamic environment.
- Exemplary planning, forward thinking and time management skills.
- Proficient in using Office apps as well as ChatGPT.
- Flexible work hours to support execs when traveling, or to accommodate different time zones.
- Excellent written and verbal communication skills.
- Excited to work in a great work environment and culture.